Keystone Conference Center
The Keystone Conference Center (KCC) is owned and operated by the Commonwealth of Pennsylvania at Fort Indiantown Gap, Pennsylvania. The Conference Center complex consists of the main conference center building (Bldg. 17-104), a 10,000 square foot structure, and the adjacent Sergeants’ Grove Picnic Area. The Keystone Conference Center was dedicated on 14 May 2010. The Pennsylvania National Guard Foundation, a private, non-profit, IRS-recognized charitable organization, played a key role in initiating the KCC project and in helping to attract voluntary donations and volunteer efforts to support its construction.
Located on a wooded site on the side of Blue Mountain, above Marquette Lake, the Keystone Conference Center offers the ideal location for a wide variety of official and unofficial functions. The KCC is a multi-purpose facility. It is maintained to fulfill important functions as part of the Commonwealth’s continuity of government operations plans in case of circumstances requiring government offices to relocate from Harrisburg. It is ideally situated to fulfill this vital mission in a variety of contingencies.
The KCC also offers top-notch facilities for official meetings, conferences and functions for the Pennsylvania National Guard and other state and federal agencies. The KCC is the perfect site for an off-site meeting or conference of state government agencies with offices in Harrisburg. Fort Indiantown Gap is just 20 miles from Harrisburg, but the location and setting of the Conference Center provides just the right degree of separation from the day-to-day demands of the office while maintaining robust communications capabilities.
Finally, like state armories across Pennsylvania, the KCC is available for rental for unofficial uses subject to availability. The KCC is ideal for many unofficial uses such as parties, receptions, showers, and functions of all kinds.
Conference Center Facilities (Bldg. 17-104) The KCC main building offers 10,000 square feet of space that can be configured to accommodate a variety of conferences, meetings and unofficial social functions. A floorplan is shown on the reverse. Facilities include:
- Great Hall: This beautiful 3,500 square foot hall features an imposing stone fireplace and is adorned with the unit crests of the Pennsylvania Army and Air Guard. The Great Hall seating capacity is 180 people.
- Meeting/Conference Rooms: The KCC has three conference/meeting rooms, ranging in size from 500 square feet to 200 square feet. The two larger rooms can be set up with tables or auditorium style. Capacities range from 12 to 40 persons depending on configuration.
- Social Area: The KCC features a social area that will hold about 160 people for a reception or gathering. It features a lunch/break area and a counter or bar for social functions.
- Patios: Two patios adjoin the Conference Center main building with picnic table seating.
- Kitchen: The KCC contains a full commercial kitchen.
- Parking: Paved parking for 125 vehicles is available adjacent to the Center.
- Accessibility: The KCC is accessible for persons with disabilities.
Sergeants’ Grove Picnic Area. The adjoining Sergeants’ Grove Picnic Area is available for outdoor events. It contains a picnic pavilion that can seat 165 individuals.
Food Service and Catering. All food service at the KCC will be provided by approved caterers. Users are allowed to use caterers of their choice subject to approval.
Alcoholic Beverages. Like state armories, the Keystone Conference Center may be rented for unofficial functions. The use of beer and alcohol is permitted in connection with unofficial functions, as long as, such use complies with all applicable state and local laws and regulations. Liquor liability insurance is required for all unofficial functions. Note that use of beer or alcohol is not permitted during the duty day, without the Garrison Commander’s permission. For more information concerning obtaining the Garrison’s Commander’s permission to use alcoholic beverages during an official function contact, SPC Jamie Chambers, Administrative Assistant, HHC PAARNG Training Center, 717-861-2572, Jamie.firstname.lastname@example.org
Lodging. Lodging is not available at the Keystone Conference Center. Several motels and motor inns are located in close proximity to Fort Indiantown Gap and are convenient for users of the Keystone Conference Center. Authorized military personnel may be eligible for billeting on Fort Indiantown Gap. Contact the Billeting Office at 717-861-2512 or 717-861-2540.
IT and Audiovisual. The Keystone Conference Center will have full network connectivity with the Commonwealth of Pennsylvania (CWOPA) and military computer networks. Network connections need to be activated on an as-needed basis. The Center has robust audiovisual capabilities, including sound systems and digital projector systems. Use of the audio/visual equipment for unofficial functions is not permitted.
Reserving and Scheduling Use of the Center. DMVA’s Office of Facilities and Engineering schedules use of the Keystone Conference Center and Sergeants’ Grove and processes all rental agreements. Use of these facilities for any purpose (official or unofficial) must be approved in advance by the Office of Facilities and Engineering. All events must be scheduled in advance. Please contact the DMVA Office of Facilities and Engineering at 717-861-8581 or e-mail email@example.com.
Additional Information. For additional information or to reserve the Keystone Conference Center for meetings, functions and events, please contact the DMVA Office of Facilities and Engineering at 717-861-8581 or e-mail firstname.lastname@example.org.
User and Rental Fees and Information. The following information and schedule of rental fees applies to use of the Keystone Conference Center and Sergeants’ Grove Picnic Area.
Keystone Conference Center / Sergeants’ Grove Picnic Area
Information Pertaining To Use and Rental
All events must be scheduled in advance through DMVA’s Office of Facilities and Engineering.
For additional information, or to reserve the Keystone Conference Center for meetings, functions and events, contact the DMVA Office of Facilities and Engineering at 717-861-8581, or e-mail email@example.com. All rentals, official or unofficial, of KCC and Sergeants’ Grove require signature of a standard rental agreement in advance.
KCC is a designated site for use by Commonwealth of Pennsylvania offices and agencies in the event(s) of exigent circumstances or emergency. Such official use in response to exigent circumstances takes precedence over any other use of the facilities, hence, the schedule of events is subject to change without notice if required.
All reservations for the KCC where a fee is not charged, require a minimum of 12 persons for the smallest meeting room, and a minimum of 20 persons for all other reservations.
Any rental involving a fee will be required to make a deposit of $675.00 and provide proof of event liability insurance. Deposit and proof of event liability insurance are due in the Office of Facilities and Engineering within 90 days of signing the contract. Entire rental fee must be paid in full by the day before the contracted event. This deposit will count towards the final rental price and is refundable if the reservation is cancelled up to two weeks before the scheduled event. If the reservation is cancelled within the two weeks before the scheduled event, there will be no refund.
All unofficial events require liability insurance. If alcohol is served, liquor liability insurance is also required. Unofficial reservations can be made for a minimum of an 8-hour period. All unofficial reservations are required to rent the entire facility.
Rental of the Great Hall, Dining/Bar area, Kitchen, and/or Conference Rooms 1,2, and/or 3 without rental of the remaining areas in the Keystone Conference Center is restricted to Military/Federal/State use during normal duty hours only. Normal duty hours are 0800 to 1600. This means that occupancy of these areas cannot occur prior to 0800 and the areas must be vacated prior to 1600, this includes cleanup. An additional fee of $60 per hour will be charged for any portion of each additional hour these areas are occupied before 0800 or after 1600.
Facility cleanup for the KCC is included in the rental fee, but set up and tear down is not included. Although normal cleanup is included in the rental price, an additional fee of $60 per hour of time required for additional cleaning will be charged if excessive cleaning is required. Examples of items requiring excessive cleaning would include, but not be limited to: spilled materials in any amount, stains, mud, garbage left in containers in and around the facility, or debris on surfaces, etc. Everything that comes into the facility with the renter must leave the facility with the renter. No decorations or any other items may be attached to facility without prior approval. The kitchen must be returned in the same condition as it existed when rented. Determination of excessive cleaning effort lies with the Bureau of Reservation Maintenance (BRM). In the event that the renter disagrees with BRM’s determination, the final arbiter will be the Deputy for Facilities and Engineering or his designee. Users of Sergeants’ Grove will be responsible for their own cleanup.
Renter’s are required to setup and cleanup within the time rented for the contracted event. However, renter’s may rent the facility the day before, and/or the day after their event at a reduced rate for event set up and clean up. The reduced rental charge for each day, either set up or clean up, will be $350.00 for 6 hours. No staffing will be provided for either set up or clean up.
Official Activities, Meetings, Conferences and Events
No fees are charged for official activities, meetings, conferences, events conducted by DMVA, the Commonwealth of Pennsylvania state agencies, or the Pennsylvania National Guard. Users must sign a reservation/use form documenting the scheduling of official use and outlining the responsibilities of the user. The official, or unofficial nature, of an event will be decided on a case by case basis. If an event is sponsored at an organizational level, it is considered to be an official function.
Official Activities with Unofficial Elements Of A Personal Nature Following
Example: Promotion or retirement ceremony followed by a party
|Rental Fee|| No fee charged
Pennsylvania National Guard Foundation Functions
All PNGF functions and events.
||$60 per hour
Pennsylvania National Guard Associations Functions
All functions and events sponsored by PNGAS, NGAPA or PNGEA.
||$30 per hour up to a maximum of $150 per event per day
||$60 per hour
Includes receptions, showers, parties, etc.
Keystone Conference Center
|8 hours||6 hours||Total||Sergeants' Grove|
Facility/Setup/Clean up – Day of the event
Event Staffing: $60.00/hour
Facility Setup – Day before the event
Facility Cleanup – Day after the event
Liquor Liability Insurance (if alcohol is served)
1 A staffing fee of $60 per hour for cleanup will be charged if the user of the facility fails to satisfactorily clean up the facility after the event.
2 Rentals of the Great Hall, Dining/Bar area, Kitchen, and/or Conference Rooms 1, 2, and/or 3 without the remainder of the facility are restricted to Military/Federal/State use only during normal duty hours (0800 to 1600hrs).